Receiving & Invoicing

 This demonstration involves creating a Receipt 

Steps involved:

1.  Create Receipt.

2. Invoice Creation

Create Receipt.

Find Expected Receipts 

Navigation:  Purchasing : Receiving  : Receipts

1. Enter the Purchase Order Number.

2. Choose Find button.

Enter Receipt Header

In the Receipt Header form, the following fields will be defaulted.

1. Receipt Date 

2. Supplier 

3. Received By

Enter Receipt Line 

1. Select the line you want to receive.

2. For the Inventory destination type, enter the Subinventory into which the goods will be delivered.

3. All the other information will be defaulted.

4.     If its a lot enabled item enter the lot details.

5.    Save the Form. After saving the form the following activity will takes place automatically :

a.) Receipt Number is generated in the Receipt header form.

b.) The concurrent program Receiving Transaction process will be launched.

Enter the Lot number . Lot number can be generated or entered manually.

Receiving Transaction Summary

Once the receipt is taken check the receiving transaction entry 

2. Invoice Creation

Concurrent : Pay on Receipt Auto Invoice  

Payment on Receipt enables you to automatically create standard, unapproved invoices for payment of goods based on receipt transactions.

Payment on Receipt is also known as Evaluated Receipt Settlement (ERS) and Self Billing .You can automatically create invoices with multiple items and distribution lines, and include tax. Invoice number will be generated based on the profile option. 'PO: ERS Invoice Number Prefix.'

This concurrent is used to create the auto invoices for the receipts we have taken. If this has to work then we have to setup Pay on as "Receipt" at the supplier site level.

Setups:

1. Set 'Pay On' option as Receipt in Supplier Purchasing (T) 

2. Set up invoice consolidation levels for an individual pay site in Supplier Purchasing (T)

 The level of invoice consolidation determines how an invoice will be created for each run of Pay on Receipt AutoInvoice program.

i) Pay Site - one invoice is created per supplier pay site for all the transactions that have the same transaction date.

ii) Packing Slip - one invoice is created per packing slip per supplier pay site for all the transactions that have the same transaction date.

iii) Receipt - one invoice is created per receipt per supplier pay site.

3. Define the default Payment Currency in the Suppliers and Supplier Sites Windows.

4. Make the PO and do the receiving process. After receipt completion check the 'PO Output for Communication' concurrent is completed normal

5. Run the 'Pay On Receipt AutoInvoice' request with the following parameters, 

Transaction Source – ERS

Receipt No: 'latest receipt no'

6. Go to Payables responsibility and run 'Payables Open Interface Import' request with the parameter as 

Source : ERS

7. Query the supplier name in Payables--> Invoices--> Inquiry-->  Invoices.

Click on OK and Submit

Oracle Payables

Navigation : Oracle Payables : Invoices: Invoices

Enter the PO and click on Find

Click on Find