Supplier Life Cycle Management

 SETUPS

1. Responsibility Creation

2. Profile Option Setup

POS: SM: Enable Supplier Profile Management Extension- Yes

We are enabling this profile option to add the attribute pages in supplier registration.

3. Attribute Group Creation- [Non Mandatory]

Attribute Group is created to group the list of attributes together.

4. Attribute Definition- [Non Mandatory]

Attributes are defined to capture the additional information apart from the oracle standard fields. Multiple attributes can be created against a attribute group.

5. Attribute Page Creation- [Non Mandatory]

Attribute Pages can be attached to supplier registration page to gather more information about the suppliers. 

Click on Create

6. Associate Attribute Group to Attribute Pages- [Non Mandatory]

Enter the Attribute Page details and add the Attribute Group to the Attribute Pages

7. Associate Attribute Group to Attribute Pages- [Non Mandatory]

In Supplier onboarding configuration attach the attribute page

8. Creation of External Link

Create Encrypted link to share it with the supplier to perform the Supplier Registration Process.

Standard format for sharing the link is provided in the "Organization Encryption Setup". 

Ex: http://apps.example.com:8000/OA_HTML/jsp/pos/suppreg/SupplierRegister.jsp?ouid=6CF56E64D14B8535

Created the above link as per the given format.

Prospective Supplier Registration -Transaction Flow

Prospective Vendor Registration and Supplier Profile Management ease the administrative burden faced by trading partners conducting business.

New suppliers can register with the buying organization to indicate their interest in establishing a business relationship. Suppliers are also able to access and update a profile of key company details online. This information is used by buyers to directly modify supply base information in their purchasing and payables system. Modifying supply base information results in a significant reduction in the volume of forms and direct contact between the two organizations.

The Prospective Vendor Registration feature allows buyer organizations to accept unsolicited registration requests through their own Web page from suppliers with whom the company has not previously conducted business. This self-service registration process provides prospective suppliers with a Web page where suppliers can complete a simple registration form and then submit it for approval by administrators at the buying company.

After a buyer administrator approves the supplier's registration request and information on the supplier is added to the buying company's purchasing and payables system, supplier user accounts for that supplier can be created and the supplier users can begin accessing and using the applications.

Supplier user clicks the registration link on buyer’s website as shown below,

Supplier fills out the company details & Contact Information

Click on “Next” button and enter the supplier additional details such as company address, business classifications, products & services, banking details.

Click on “Create” button to create the supplier site address. Always enable the flags as Purchasing 

Address & Payment address. Choose the address purpose from the list of values available.

Click on “Apply” button. Select the Business Classifications from the list if it’s applicable.

Click on “Create” button in Products & Services. 

Select the Products & Services applicable and click “Apply”.

Click on “Create” button in Banking Details.

Select the Country, Bank and Bank Branch as shown in the below screen shot.

If bank, branch names already exists in the Master then you can select the Bank & Branch using the option select existing bank and select existing branch. If bank name & branch is not available in the master records then create the bank & branch using the “Create New Bank” & “Create New Branch”.

Enter the Bank Account number & Account name. Enter the IBAN number if it exists.Click on “Apply” to save the banking details.

Click on “Next” to add additional information such as RC Number [DFF-Created Attached with Supplier on Boarding Configuration Setup, Similar way we can create multiple attribute pages and multiple attributes]

Click on “Next” to add any supporting documents, the same can be viewed by buyer.

Click on “Submit”.

As per the below screenshot you can find the “Prospective Supplier Registration” request appears below New Supplier Requests. 

Click on the Prospective Supplier Registrations. 

You can find the list of suppliers awaiting for approval with the status as “Pending Approval”. 

Click on the “Review” button.

Select the Actions “Approve” and click “Go”.  

Supplier has been approved and notification will be sent to suppliers.

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